Pacifica Graduate Institute Ladera Lane Campus
Information Provided by Group
Information needed with reservation:
Name, phone, and email of contact to provide logistical details in advance
Name, phone, and email of contact on site
Estimated number of participants
Number of residents
Number of commuters
Meals and breaks
Desired meeting room(s)
Schedule of event
Information needed no later than two weeks in advance of the event:
Committed meal counts; meals counts may increase up to one week prior to the event
Final number of participants, residents, and commuters,
List of residents (singles, doubles sharing rooms)
Meeting room set up
Audiovisual requirements
Schedule meeting on site for Pacifica coordinator and group contact person
Deposit Schedule
A non-refundable deposit of 25% of the
estimated total cost of the program is due at the time of booking.
Balance is due upon receipt of invoice at the close of the event.
Residents and Commuters
Residents
Accommodations are simple, retreat-style rooms with shared bath and shower
Check in time is 3:00 pm; Check out time is 1:00 pm
Late check out fee of $12 added to group invoice
Sleeping rooms reserved for group are based on availability at the time
of booking; please check availability before promising rooms to
participants
Commuters
Daily fee for non-residents is $12.50 per day
Food & Beverage
Organic meals include coffee, tea, lemonade, ice tea, and soda.
If a group orders breakfast, you are entitled to a mid-morning break
in the dining room, which includes beverages and any pastries that may
be left over from breakfast. The same is true for lunch with an
afternoon break. Additional break items need to be ordered in advance
and will be charged accordingly. If breakfast is not served, the group
is not entitled to a mid-morning break in the dining room unless
ordered in advance and paid ala carte. The same is true for lunch and
the afternoon break. Additional charges will apply if break service is
required outside of the dining room. Please refer to Coffee Break
Options for ala carte items. For groups over 75, additional food
service staff may be required for an additional fee.
Meal times are listed below. Any exceptions to service outside of
these hours may incur an additional charge of $1.00 per person if such
service results in an additional cost to the caterer. The serving
period will not exceed one hour.
Meal prices include beverages and 7.75% tax
| Breakfast |
$12 |
| Lunch |
$16.50 |
| Dinner |
$20.00 |
| Break Items |
See Coffee Break Options |
Minimums: 15 people for meals; 25 people for barbecues (additional charges apply)
Meal Times - food is out for one hour; suggested meal times below;
| Breakfast |
7:45-9:00 am |
| Lunch |
12:00-1:00 pm |
| Dinner |
5:00-6:30 pm |
Breaks set by group; morning and afternoon breaks served in Dining Room if included.
Meeting Rooms
Seating Capacity
| Barrett Center |
150 |
| Room A |
125 |
| Room B |
45 |
| Room D |
25 |
| Room G |
50 |
| Room H |
15 |
| Residence Lounge 1st Fl |
couches/chairs 15 |
| Residence Lounge 2nd Fl |
couches/chairs 10 |
| Private Dining Room |
20 around tables |
Audio Visual
Basic sound system with up to 3 microphones provided at no charge.
Additional equipment available upon request and for additional fees below if available:
| Flipchart & Markers |
$10 per day |
| CD/Cassette Player |
$25 per day |
| 10x10 Screen |
$25 per day |
| Tripod Screen |
$10 per day |
| Slide Projector |
$25 per day |
| Overhead Projector |
$25 per day |
| VCR/DVD Player/Monitor |
$50 per day |
| LCD Projector |
$50 per day |
| with Laptop Computer |
$100 per day |
| Extra Microphones |
$25 per day |
| AV Technician |
$20 or more per hour |
If equipment must be rented from an outside source, the charges plus
a 10% surcharge will be assessed. Pacifica technical support is
available for $20 per hour if available. If technical support is
provided by an outside source, fees may be higher.
Important information:
No animals are allowed on campus, in the classrooms, or in the sleeping rooms
Children under 18 are not allowed on campus and may not sleep overnight
Only those who are attending a program may sleep overnight
Reception staff on duty from 7:00 am-12:00 midnight
Security staff on duty from 12:00 midnight to 7:00 am
Meeting Rooms closed at 11:30 pm
Security phone located at reception desk
Telephone number at reception desk is 805.969.3626, ext. 301
Fax number at reception desk is 805.879.8270
Wireless Internet service available on campus, at no charge
Swimming Pool open from 7:00 am-dusk (April-November)
Massage sessions available by appointment
Beverages brought into buildings must have lids
Brown acoustical panels in Barrett Center may not be moved
